Technical solutions for the mobile office

Epson offers savvy tips for business people on the move

With technology progressing at such a rapid pace, the way we conduct business continues to change. Whether you’re an emerging entrepreneur, an established business owner or even an employee, it’s important that everyone – from business owners to employees – embraces new technology for businesses to thrive in the digital age. With digital and wireless solutions that connect people from any location at any time, gone are the days when offices were viewed as sedentary places where people were bound to desks.

Digital and wireless solutions have made it easy to do business on-the-go. However, with so many options available, it’s important to choose solutions that are going to have a positive impact on your business. Making the right choice will not only save you a great deal of time and money, but will also encourage productivity in the workplace. Mukesh Bector, regional sales manager for Epson East Africa, offers tips on making smart choices for the mobile office.

Invest in high-quality projection technology

Being constantly on the move means you cannot afford to be weighed down by heavy equipment, especially when presenting to clients. Choose a portable projector such as the Epson EB-U04, a full HD, versatile projector ideally suited for both office and home use. Deliver crisp, clear presentations on the big screen or enjoy stunning films and games back at home, all at an exceptional quality with an easy and quick set-up.

Equipped with a 3000 lumen lamp, 3LCD technology and equally high White and Colour Light Output., users can experience Full HD images that are three times brighter in crisp detail The projector, which weighs 2.6 kg also comes with two HDMI inputs, allowing users to to broadcast Full HD digital video and audio content. Furthermore, users can even project photos and documents straight from a smartphone or tablet with Epson’s iProjection app. 

Go wireless

Wireless technology provides a far more efficient and convenient way to do business than traditional systems that force employees to remain desk-bound. For example, a wireless tablet keyboard is a great alternative to carrying around a heavy laptop, along with a wireless infrared mouse, which is adaptable to any work space.

When selecting a printer, achieve maximum mobility with Wi-Fi and Bluetooth capabilities, as well as the ability to print from a range of different devices. The Epson L805, with Wi-Fi connectivity and Epson Connect, makes printing from smartphones and tablets a breeze, while its compact, space-saving design makes it a welcome addition to work spaces of any size.

Sometimes the most clever solutions for the mobile office are also the most simple. Plan ahead and cut some of the weight off your journey by using pre-prepared printed documents for your meeting. Bring enough for everyone and take notes at your convenience.

Incorporate a ’bring your own device’ (BYOD) policy

With more people gaining access to the internet and social networking on the rise, mobile devices are becoming the easiest way to get work done.

Many businesses are implementing the BYOD policy, which allows staff to use their personal electronic devices to access and share work files and programs from home or while travelling. This gives employees greater flexibility, and lets them get out of the office when they need to, without compromising their workplace productivity.

Invest in proper security measures and solutions

It’s also important that businesses consider putting strict security measures in place to ensure the safety of sensitive company information accessed by employees while they are out of the office. Businesses making use of mobile work systems need a dedicated mobile device management platform to assist with monitoring and managing devices that have access to company information. This allows staff to securely share files, view mobile documents, present, and collaborate with co-workers on internal content without risking the company’s data security. 

Save time through smart choices

Cloud services

If you have a laptop, cellphone or tablet, ensure that you are linked to an exchange server that will sync your diary, email and any notes made during meetings. It’s also wise to subscribe to a cloud service such as Google Drive that will allow you to pull data or images from cloud-based files wherever you are. These solutions will save you time between and during meetings by making your information immediately available, and preventing the need for USB and external hard drives to store data or large files.

Schedule rides

If you need to be able to access and respond to emails and customer calls while on the road, why not consider reliable taxi services, such as Uber. This takes the pressure off you and, as long as you have internet connectivity, you can make calls and emails while you are on the go, allowing you to make better use of your time in-between meetings and saving you time as well as billable hours. In addition, being able to link your bank card details to the app or paying via M-Pesa means you can pay for your ride quicker.

Epson’s operations in sub-Saharan Africa were established in 1997 with headquarters based in Johannesburg, South Africa. Epson now manages sales and support in 21 sub-Saharan African countries including South Africa, Botswana, Zimbabwe, Mozambique, Namibia, Swaziland, Lesotho, Zambia, Malawi, Angola, Nigeria, Kenya, Ghana, Tanzania, Uganda, Rwanda, Ethiopia, Southern Sudan, Eritrea, Liberia and Sierra Leone.

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