How to Make Sure Fleet Vehicles are Used with Proper Measures of Precaution

Do you own a fleet of vehicles? Are you worried if your vehicles are plying on the correct route? Managing a fleet of commercial vehicles is not a straightforward task. There are various aspects that need to be considered: ensuring spare part inventory, managing finances, maintenance, fuel management, and workforce and driver management is all part and parcel of the job. In order to stay on top of things in such a dynamic profession, you need all the help you get.

Keeping track of a large fleet of vehicles and, ensuring the proper maintenance and operation of each and every individual vehicle can get quite complicated. However, implementing the right systems can help you monitor your fleet. Here is how you can make sure that your fleet vehicles are used with proper measures of precaution.

Digitize Your Data

An asset and fleet management software (FMS) is a system that lets you keep a track of your vehicles throughout their life span, all the way from their acquisition to their disposal. It allows you to maintain a record of all the critical parameters of your vehicles, their performance, fuel consumption, repeating failures and can even notify you regarding vehicle servicing that may be due. Further, if your vehicles fall under warranty, some asset management software will also help you identify if a particular repair job or scheduled services fall under warranty. Such asset management software is designed to offer you quick and easy access to all the necessary information in an intuitive manner and can make keeping track of your vehicles a breeze. Further, these are often cloud-based and let you access the details from various devices.

Ensure Driver Compliance

If you are concerned about the proper use of your vehicles by your drivers, you are not alone. When your vehicle is out on the road and beyond your control bubble, it is natural to be paranoid. However, it is possible to make sure that the vehicle sticks to its route and does not take any detours through GPS monitoring systems that are specifically designed for vehicle fleets. You can also install HD Fleet dash cams that can be used to review vehicle footage, can help get your drivers out of sticky situations, and can be used to support your insurance claims in the event of an accident. These systems can also be used to monitor drivers to ensure that your drivers are not distracted while driving, providing you real-time feedback on your driver and your vehicle. They can also offer real-time telemetry data such as the speed of the vehicle, fuel consumption, and emergency braking.

Follow a Maintenance Plan

Prevention is better than cure. Based on the mileage that your vehicles cover it is possible to develop a preventive maintenance plan to ensure that your vehicles do not suffer any breakdowns en route. If a vehicle breaks down during service, the damage is likely to be more significant, resulting in longer downtime and more expensive repairs. Checking your vehicles regularly and subjecting them to a well-planned servicing schedule can increase their life, improve performance and make them burn less fuel.

Formalize Incident Reporting

When you are supervising a fleet of vehicles, it is common to come across various accidents, given the large number of vehicles that are run on a daily basis under your supervision. These accidents could be through no fault of your driver, yet it is advisable to have an official and organized protocol for reporting any accidents or damage to your vehicles. The advantage of having a standard protocol is that it ensures the safety of your driver, helps you understand the cause of the accident and work towards preventing similar incidents in the future, and can also help support insurance claims. There should be a well established time period within which the incidents must be reported so that drivers can be administered proper and timely medical care, and the incident can be documented.

On-Board Diagnostics

On-board diagnostic systems can be used to quickly monitor the health of the vehicle by plugging it into the electronic control unit of the vehicles. These systems can help identify any issues in the vehicles including problems with the vehicle’s sensors. They can further be used to tune the parameters of the vehicle such as the idle rpm or the maximum speed of the vehicle.

While managing a large fleet of vehicles can get quite complicated, given the large number of variables involved, there are various tools at your disposal that can help you track your vehicle better through their lifespan. These tools vary from state of the art software and telemetry systems to management and maintenance techniques. Employing these tools can help you make sure that your fleet vehicles are used with proper measures of precaution.


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